HR Coordinator

Primary Responsibilities Include but are not limited to:

Payroll

• Manage payroll process, including, but not limited to: managing/updating employee payroll accounts; processing employee payroll; managing all deductions as necessary; complete payroll audit worksheets each payroll; distribute payroll checks; create and maintain payroll calendar.

Benefits

• Manage health and dental benefits, and long-term disability plan: oversee open enrollment periods, manage ongoing changes of coverage, including COBRA accounts, and provide employee support; resolve health insurance claim issues for employees as appropriate (refer to Basic Plus as necessary); offer periodic cost-benefit analysis of SWSFs benefit package (medical, dental, retirement) to finance committee; may include managing plan changes/consultants/TPAs, etc.;
• Manage SWSF 401(k) Retirement Plan: enrollment, coordinate training, payroll deductions, non-elective contribution management, Plan reporting.

Personnel

• In coordination with department heads, Core Groups, and the Director, update job descriptions;
• With the Director, coordinate operations staffing process, including recruiting, interviewing, hiring/terminations; assure onboarding/offboarding with appropriate department; consult as requested with Core Groups for faculty hiring/termination processes; (Core Groups onboard and offboard faculty);
• Process new personnel: hiring paperwork/benefits/trainings; notify all relevant staff of new-hire needs (assign email and computer logins, mailbox, key(s) etc.);
• Prepare Letters of Employment to include salary worksheets; coordinate with Core Groups to confirm FTE calculations/assignments;
• Maintain/update school personnel policy documentation including preparation and distribution of Employee Handbook;
• Maintain confidential personnel files;
• Track and process employee absences (sick or vacation); manage employee leave of absences: inform employees of their rights; support employees through process; update payroll system/employee database accordingly;
• Coordinate process for evaluation and review of Ops staff.

Administrative

• Audit and track monthly accounts payable: medical and dental insurance reconciliation worksheets; employee Medicare premiums; long-term disability insurance; DOJ fingerprints; new-employee medical examinations/tests; job posting advertisements; state/county licenses, etc.;
• Manage Child Care Licensing: audits, personnel requirements, implement new requirements;
• Manage Workers’ Compensation claim process: support/educate employees about process and required actions; communicate with insurance companies and ensure proper documentation is submitted and maintained;
• Produce/provide reports as required (Workers’ Compensation quarterly reports; verifications of employment; EDD reports/information; retirement plan census, testing, and profit sharing report; annual surveys, etc.);
• Coordinate annual training and ensure personnel are current with state and federal training requirements (CPR, First Aid, Harassment Prevention, Mandatory Reporter, etc.);
• Ensure legal compliance with local, state and federal regulations; update and maintains all state and federal mandated workplace postings, as they pertain to a private school;
• Develop/recommend HR policies as needed and ensure all policies are applied consistently; 
• Consult with legal counsel and/or HR experts as necessary;
• Provide a safe and confidential (to the degree legally allowed) space for employees to express concerns, and problem-solve as requested;
• Investigate personnel complaints, including employee interviews.