Front Office Manager/ Aftercare Teacher

Front Office Administration
– Serve as the first point of contact for families, staff, vendors, visitors, and community members, providing exceptional customer service both in person and by phone.
– Answer, screen, and direct incoming calls; record and deliver messages as needed.
– Welcome visitors and ensure adherence to school security protocols and sign-in procedures.
– Manage parent, visitor, faculty, and staff sign-in records.
– Receive, process, and distribute incoming mail and packages and coordinate outgoing mailings.
– Prepare and coordinate weekly check mailings and other school correspondence.
– Maintain front office procedures, forms, manuals, and operational documents.
– Coordinate and supervise front desk coverage to ensure consistent office operations.
– Maintain office supply inventory and place orders as needed.
– Support the upkeep and organization of administrative areas, faculty break rooms, and shared office spaces.
– Assist with meeting preparation, logistics, and administrative support for school events and activities.

Student Records and School Operations
– Manage daily student attendance and distribute tardy stones.
– Create, maintain, and organize student files and records.
– Maintain student directories, class lists, reports, and other student-related documentation.
– Conduct periodic audits of student records to ensure compliance and completeness.
– Manage transportation release forms, health and allergy forms, medication forms, physical examinations, and immunization records.
– Prepare and maintain field trip documentation and coordinate transportation arrangements.
– Organize and maintain parent-teacher conference sign-up systems.
– Provide administrative support to faculty and staff as needed.

Substitute and Parent Coordination
– Serve as the primary contact for teacher absences and coordinate substitute teacher coverage.
– Maintain substitute teacher lists, records, and substitute binders.
– Communicate with parents regarding student needs, attendance matters, and other school-related concerns throughout the school day.

Facility and Equipment Management
– Coordinate maintenance and upkeep of office areas, equipment, and furnishings.
– Monitor and arrange servicing of office equipment, including copiers, printers, and communication systems.
– Assist with maintaining a clean, organized, and functional administrative environment.
– Conduct monthly emergency preparedness drills, including fire and tornado drills.
– Support annual staff training and compliance requirements related to school licensing and safety procedures.

After Care Program Responsibilities
– Provide supervision, care, and support for children enrolled in the After Care Program.
– Plan and implement developmentally appropriate activities consistent with the school’s educational philosophy and program goals.
– Foster a safe, nurturing, and engaging environment for students.
– Monitor student behavior and ensure the well-being of all children in the program.
– Communicate effectively with parents and guardians during student dismissal.
– Ensure accurate sign-out procedures for student pick-up.
– Maintain cleanliness and organization of classrooms and aftercare spaces.
– Assist with end-of-day facility responsibilities, including securing classrooms and common areas, adjusting thermostats, turning off lights, and ensuring school facilities are properly closed and secured.