School Secretary

Key Responsibilities:

Student Records Management:

• Maintain and update student records, including new student files and transfers (in and out).
• Handle student attendance records and in the MyEd system.
• Manage records for special education needs and ensure accuracy.
• Print, distribute and update the student files with report cards.

Front Office Operations:

• Perform reception duties including answering phones, greeting visitors, and managing the front counter.
• Process and distribute mail.
• Issue and manage bus passes daily and as needed for students.
• Manage the diary and administering external bookings

Student and Staff Care:

• Administer general first aid and manage the sick room and guest care there.
• Maintain and distribute attendance sheets for staff and substitutes.

Communication:

• Handle parent inquiries and maintain effective communication channels.
• Prepare and distribute weekly school bulletins, monthly newsletters and school notices via Mailchimp.
• Oversee email communications, including those sent via Mailchimp.
• Update the school website and social media accounts with current events, news, notices and other marketing activities, in accordance with the NWS best practice policies

Administrative Tasks:

• Coordinate and oversee school inventory, including paper supplies and essential items.
• Order and distribute Cowen’s/ Waldorf specific supplies.
• Manage criminal record checks for all staff and faculty.
• Maintain files for present/past students and staff.
• Assist Principal and/or Executive director whenever necessary with tasks such as data management, letter writing or any other tasks as required.