Bookkeeper (Full Charge)
Opening Statement
Summary:
To perform full charge financial accounting and reporting duties for Richmond Waldorf School, a non-profit early childhood through 8th grade private school. This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This position reports directly to the Executive Director.
About
Richmond Waldorf School was founded in 1996 with a passion for providing children a holistic education that falls in alignment with their natural human development through hands-on, nature-rich, and play-based experiences. We are dedicated to providing a learning environment that cultivates creative thinking, genuine inquiry, and a love of learning. RWS has grown from a single Kindergarten classroom to a campus that serves 200 students from Pre-K through 8th grade. Our specialty program includes Movement Arts, French, Biking, Handwork, Music and Strings, Woodwork, Visual Arts, and Latin. Richmond Waldorf School is a Candidate School of AWSNA (Association of Waldorf Schools of North America), SAIS (Southern Association of Independent Schools) and is a member of WECAN (Waldorf Early Childhood Association of North America). We have a College, Board of Trustees, and Parents Association that help ensure support for the health of the school.
Our school is located on a beautiful, urban campus in the Northside of Richmond, Virginia in close proximity to Virginia Commonwealth University, University of Richmond, and only a few hours from the Blue Ridge Mountains, Washington, DC, and the coastal beaches of Virginia and North Carolina. Richmond is a rapidly growing city with amazing restaurants, a thriving art and music scene, and a plethora of outdoor parks and walking trails. The James River winds its way through the heart of the city, offering four seasons of adventure and beauty.
To read more about our school, please go to our website at www.richmondwaldorf.com.
Essential Job Duties
Essential Functions:
- Accounts payable: Review and post all accounts payable, confirm approval to pay from the Executive Director, Pay bills weekly.
- Prepare payroll for third party processing
- Manage Aftercare software billing and receivable for the Aftercare program, Summer camp and other activities throughout the school year, coordinating with the Aftercare Lead
- Manage third party tuition and fee management software and payments
- Process cash, credit card, check and other payment processing payments
- Process, record and make deposits, post to correct accounts and budget line items
- Reconcile monthly operating checking and credit card statements by the 5th business day of the closing month
- Coordinate with development staff regarding fundraising pledges and restricted gifts
- Coordinate and work closely with the Executive Director and Business Office Manager
- Provide budget line item reports periodically to faculty and administrative staff
- Update and maintain Financial Accounting Manual
- Provide financial information as required for annual audit or financial review and accreditation
- Ensure compliance with IRS, the Virginia State Corporation Commission, the Virginia Department of Taxation and the Virginia Department of Agriculture.
- Engage onboarding process for new employees through HRIS platform, ensure complete before payroll processing, coordinate with HR support staff
- Process Year End forms 1099 annually
- Oversee credit card receipt collection and correct account classification
- Review parent tuition and other finance accounts for past due status and communicate with parents for collection of past due funds. Coordinate with the Executive Director on severe past due accounts.
- Assist parents with questions regarding their finance accounts. Prepare letters when necessary to confirm amounts paid for tax purposes.
- Review parent tuition and other finance accounts for past due status and communicate with parents for collection of past due funds. Coordinate with the Executive Director on severe past due accounts.
- Assist parents with questions regarding their finance accounts. Prepare letters when necessary to confirm amounts paid for tax purposes.
- Maintains positive relationships with parents and responds to all parent concerns
- Maintains positive, professional relationships with colleagues and responds to all collegial concerns
- Engages in on-going professional and personal growth
- Fulfills other duties, as assigned, relative to the job responsibilities
Competencies:
- Maintain financial accounting and reporting systems in QuickBooksOnline
- Develop new accounting procedures as required in QuickBooks
- Coordinate with administrative staff, faculty, families and Board of Directors
- Excellent human relationship skills with children and adults
- Positive, professional relationships with colleagues
- Positive, professional relationships with parents and volunteers
- Clear and timely communication with parents and colleagues
- Excellent oral and written communication skills
Qualifications
Experience
Required:
- Bachelor’s Degree in Business, Accounting, Finance or related discipline preferred
- Experience with Quickbooks Online
- Ability to work closely with Directors and Board of Trustees
- Demonstrated ability to lead through positive influence
- Analytical and organizational skills
- Self-motivated and self-directed
- Multi-tasker with ability meet multiple deadlines
- Strong computer skills
Preferred:
- 3 – 7 years experience in accounting and financial management
- Experience in Google workspace
- Experience in a school setting
- Experience in a nonprofit organization
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must frequently lift and/or move items up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Employment Details
Compensation and Benefits
This is a 40 hour per week position, Monday through Friday. Some work must be performed onsite at the school, some may be performed virtually. The hourly rate for this regular, full-time, non-exempt position is $45,760 to $64,480 per year, depending on exact experience and qualifications. This is a 12-month school year position beginning on or around June 1, 2026. RWS offers the following benefits to full-time staff:
- Health, Dental and Vision insurance
- Life insurance
- Short- and Long-Term Disability insurance
- 80 hours Paid Time Off (PTO) per fiscal year (July 1 to June 30)
- Paid Holidays & School Breaks (~30 days; subject to finalized school schedule each year)
- 90% Tuition remission for dependent child/ren enrolled at RWS
- Free Aftercare for dependent children during scheduled work hours (children must also be enrolled in a school program.)
To Apply
Interested applicants should complete the application and submit their resume and cover letter. Priority consideration will be given to candidates that apply by April 15, 2025; the position will remain open until filled.
